Privacy Policy

This Privacy Policy is to inform you how IRM Systems Inc. (the developer of the Membee membership management system) gathers and uses your personal and non-personal information when you visit our web site. IRM Systems Inc. reserves the right to change this Privacy Policy at any time by notifying visitors to this web site of the existence of a new Privacy Policy.

What personal information is collected from you?

We do not collect personal information about you unless you specifically and knowingly provide such information to us. Instances where we may collect such information include, but are not limited to:

  • Where you have specifically requested product information, a product demo, or other information about IRM Systems’ products and services and our company; or
  • Where you have subscribed to our newsletter.

We endeavor only to collect personal information necessary in the circumstances. In the above-mentioned instances, personal information collected may include your name, address, phone number, fax number, organization name and e-mail address.

Collection of information through username/password system

For current users of the Membee membership management system., some areas of the IRM Systems website may require use of a username and password for access. This username and password allows you to access the Membee product as well as certain areas such as online support, the product knowledgebase, product purchases, and other areas. When it is necessary to contact you in connection with a particular online activity, this username and password is cross-referenced against the personal information you provided when you have provided to IRM Systems for the username and password. The Username/Password system may also be linked to personal information for a variety of purposes that enhance the convenience of use and functionality of these online services.

How your personal information is used by IRM Systems Inc.

Personal Information is only used by IRM Systems Inc. for the purposes stated at the time of collection or as otherwise set out in this section.

If you have requested information about IRM Systems’ products and services, your personal information will only be used for the purposes of fulfilling that request and subsequent follow up by representatives of IRM Systems Inc., unless you otherwise provide us with your consent. We may ask for your permission to use your personal information for other purposes, for example, to send you an email newsletter or for marketing purposes.

Non-personal aggregate information may also be extracted or compiled from the information we collect. Such information may be used to generate statistics and aggregate reports for internal use by IRM Systems Inc. and its affiliates, subsidiaries, licensees, successors, assigns, suppliers and advertisers. In this instance, these statistics and reports will contain only aggregated and no personally identifiable information. Your identity is kept strictly anonymous.

What “Cookies” are and how they are used

“Cookies” are simple text files that web browsers place on computer hard drives when sites are visited. Cookies cannot damage files, nor can they read information from a user’s hard drive. IRM Systems Inc. uses cookies to help us measure the number of visits, average time spent, page views, and other statistics relating to use of our sites. As a convenience for users, where a username and password is used for access to any IRM Systems website, IRM Systems Inc. also uses cookies to remember non-personally identifiable user-names so that the need for multiple log-ins is eliminated.

Please note certain features on our sites may not function if you do not accept cookies. Use of the Membee product will require your acceptance of cookies in order to access the administrative functions of the system.

Log data collected on web servers supplies IRM Systems Inc. with aggregate information about the number of visits to different pages on our site. IRM Systems Inc. uses such aggregate information to improve access to content based on visitors’ browsers and operating system types to make our content available to as many visitors as possible.

With whom your information is shared

In some instances, we use outside parties to administer various online activities on our behalf. This may involve the collection and use of personal information. In such cases, we ensure that the way in which any outside party collects and retains personal information conforms to our privacy regime.

There may also be instances in which we are required by law to provide personal information without your consent. Such instances include emergency situations, or where required by governmental or other legal order.

Other than as indicated above, we will not sell, rent, share or otherwise make available your personal information to any outside parties without your consent.

How you can update, access or delete your personal information

At any time, you may remove your personal information from our database by emailing us at sales@membee.com with “Remove me from your database” in the subject line and your name and organization name in the body of the email.

What else you need to know about privacy at IRM Systems Inc.

IRM Systems Inc. is committed to maintaining and protecting your privacy as a visitor to this website. However, we remind you that the internet is not a secure medium. As such, your privacy cannot be guaranteed when you communicate online or otherwise visit any website. The nature of Internet communications means that your communications may be susceptible to data corruption, interception and delays. For more information about the terms of use of this website, contact sales@membee.com.